15Apr

Executive Assistant/Office Manager

  • Type: Direct Hire
  • Job #594
  • Salary: $110.00

Executive Assistant/Office Manager – Memorial Area

Midstream company has a newly created role for a C-Suite Executive Assistant who also has overseen administrative operations as well. 

•    Manage multiple complex calendars, coordinate meetings, screen correspondence, and organize internal/external communications.
•    Prepare, edit, and proof executive-level documents, presentations, and reports, ensuring accuracy and professionalism.
•    Handle confidential and sensitive information with absolute discretion and sound judgment.
•    Monitor and manage incoming emails and requests on behalf of executives; flag priorities and provide summaries.
•    Coordinate and manage detailed travel arrangements and itineraries, track and process expense reimbursements.
•    Manage vendor relationships, including facilities maintenance, office supplies, security, catering, and service contracts.
•    Maintain inventory, oversee ordering, and supervise service-level agreements to ensure timely delivery of services.
•    Lead space planning efforts, including office seating assignments, moves, maintenance requests, and safety protocols.
•    Coordinate all internal meetings, employee events, and company functions—from planning and logistics to execution.
•    Monitor and manage office services budget, approve invoices, and track expenditures.
•    Partner with departments across the organization to support cross-functional projects and initiatives.

Salary plus bonus, equity, and matching 401K.
 

11Apr

Liitigation Legal Assistant

  • Location: Houston, Texas
  • Type: Direct Hire
  • Job #593
  • Salary: $75.00

Central Houston – Litigation Legal Assistant – Boutique Law Firm

A firm founded by three long-time friends—law school classmates who have spent years practicing law for others, including one who served as a judge—has come together to open their own boutique litigation firm.

Centrally located, the firm is seeking an experienced Litigation Legal Assistant to help keep the team organized and running smoothly.

Key Responsibilities:

  • E-filing in county, state, and federal courts

  • Accurately calendaring litigation deadlines and related matters

  • Drafting discovery, correspondence, and legal documents

  • Managing attorney calendars and scheduling appointments

  • Coordinating travel arrangements

Practice Areas:

  • Real estate litigation

  • Commercial litigation

Perks:

  • Beautiful office space

  • Hassle-free parking

  • Health benefits

  • 401(k) in the works

  • Standard work hours: 9:00 AM – 5:00 PM
     

03Apr

Professional Resources Assistant

  • Location: Houston, TX
  • Type: Direct Hire
  • Job #592
  • Salary: $52.00
 

The Houston office of a top international law firm is seeking a Professional Resources Assistant for their Professional Development team and back up to the Attorney Recruiting Team. They're offering a competitive base salary, benefits, parking allowance and 1 day work from home once settled into the role. Law firm experience highly preferred.

 

Responsibilities include:

  • Coordinate travel and process expenses for team members
  • Handle a variety of general office tasks such as filing, organizing and tracking budget items
  • Research and recommend improved processes and data analysis
  • Handle logistics, prepare agenda and schedule meetings
  • Monitor the firm’s attorney registration statuses and CLE requirements, and maintain CLE compliance tracking records:
  • Respond to routine attorney inquiries regarding CLE credit totals/updates/deadlines and license renewal registration information
  • Prepare CLE extension applications and follow up when needed
  • Ensure the CLE compliance database and tracking charts accurately reflects attorney arrivals and departures
  • Design and create event invites
  • Support the PD Department with programming and logistical coordination
  • Support the firm’s Diversity and Inclusion, and Community Outreach programs with programming logistical coordination
  • Provide backup administrative support to the attorney recruitment team
  •  

    Required Skills/Abilities:

  • Bachelor’s degree or commensurate experience required
  • At least two years of work experience, preferably in a related field
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Strong organizational skills
  • Strong attention to detail
  • Good judgment and a professional demeanor
  • Ability to work effectively with all levels of firm personnel
  • Strong knowledge of Microsoft Office Suite including Word, Excel and PowerPoint
03Apr

Conference Service Specialist

  • Location: Houston, TX
  • Type: Direct Hire
  • Job #591
  • Salary: $60.00

Prestigious law firm located in downtown Houston is hiring a Conference Services Specialist. The position is highly visible to attorneys, staff, and clients. 

Primary Responsibilities
•Accurately record all necessary meeting details into the scheduling software
•Immediately capture and communicate all service changes, additions, and cancellations to appropriate local support staff firmwide
•Stay informed with constant updates to firmwide visitor offices, conference rooms, locations, room capabilities and limitations, equipment use, local support staff, set up and breakdown alert times etc.
•Serve as local office conference services subject matter expert and provide consultation and education on meeting and event spaces
•Participate in the execution of special event planning including menu planning, room configuration, décor, logistical timelines, etc.

This position relies heavily on detail-orientation, knowledge of firmwide space and equipment usage with a strong focus on customer service and quality assistance.

31Mar

Corporate Accountant

  • Location: Houston, Texas
  • Type: Direct Hire
  • Job #590
  • Salary: $115,000

Title:    Corporate Accountant Department:    
Administrative Services Reports to:    CEO & CFO

Summary of Responsibilities:
The Corporate Accountant is responsible for the day-to-day accounting functions for corporate entities maintained in QuickBooks on a GAAP basis. This includes preparation of financial statements, cash management, invoicing, bill pay, payroll processing and management of the audits.
Responsibilities:
•    Maintains and records transactions in the general ledger for all corporate entities
•    Responsible for accounts payable and bill pay
•    Prepares financial statements in an accurate and timely manner
•    Manages audit process for corporate entities with external auditors
•    Prepares budgets, variance analysis and cash forecasts
•    Coordinates retention of accounting, insurance and legal records for corporate entities
•    Ensures corporate insurance is properly maintained
•    Tax reporting for corporate entities, including property tax renditions and 1099 reporting
•    Coordination and review of federal and state tax returns, including quarterly estimates, with outside tax advisors
•    Processes payroll for The Company LLC
•    Responsible for fixed assets and hardware/software inventory for The Company
•    Preparation of board level financial presentations
•    Other duties as assigned
Qualifications:
•    Minimum Bachelor Degree in Accounting, CPA and 10 years of related experience
•    Sound understanding of GAAP, strong general ledger knowledge and business judgement
•    Proficiency in accounting software systems and Microsoft Excel
•    Ability to work independently and as part of a team player in a client service environment
•    Highly ethical, strong reasoning, sound judgment and professional appearance and demeanor
•    Proactive in planning and thinking
•    Strong analytical and organizational skills
•    Excellent verbal, written and interpersonal skills
•    Ability to maintain confidentiality of client and employee data
•    Stable work history
•    Acceptable credit and background check
 

26Mar

Litigation Paralegal

  • Location: Houston, Texas
  • Type: Direct Hire
  • Job #589
  • Salary: $105.00

CHICAGO opening – Our client, a premiere boutique litigation firm, has a newly created position for a commercial litigation paralegal. Position will be hybrid with one day work from home.

  • Drafting basic legal documents and correspondence.
  • Handling electronic filings in state and federal courts, with specific knowledge of the filing systems used by courts in Illinois.
  • Working with court clerks, case managers, court coordinators, and other court staff.
  • Identifying, organizing, and analyzing documents in large document databases or voluminous documents.
  • Preparing for hearings, depositions, mediations, and trial.
  • Keeping time and maintaining billable hours.
  • Working with technology in handling collection and discovery of documents.

Ideal candidates will also exemplify the following characteristics:

  • Good communication skills and ability to work in a team environment.
  • Writing and proofreading skills, with the ability to deliver written work product with minimal grammatical errors.
  • Bluebooking and citation-checking skills.
  • Highly organized with attention to detail.
  • Require minimal oversight in projects and assignments.
  • Proactive in identifying dates and recording deadlines and case management.
  • Competent in Microsoft Word, Excel, and Powerpoint and other litigation software.
  • Basic understanding of the use of FTP sites and electronic delivery of documents.
  • Appreciation for confidentiality in handling client documents.

Special consideration given to candidates with experience in litigation databases such as IPRO Eclipse, Relativity, CS DISCO, or Logikull. Experience with TrialDirector or OnCue and trial presentation a plus.
 

24Mar

Litigation Legal Secretary

  • Location: Houston, TX
  • Type: Direct Hire
  • Job #587
  • Salary: $85.00

Houston based firm located in downtown Houston is seeking a Litigation Secretary to support 4 attorneys in the probate group  and will also work along side numerous paralegals and others in the group. Position is FULL time, ONSITE Monday through Friday 8-5P. 

Duties:
Typing – drafting litigation documents in Microsoft Word
Formatting documents that attorneys draft
Work in iManage (Document management software) that interacts with other applications
File email for attorneys in iManage
Handle electronic filing for attorneys in various courts/jurisdictions
Maintain calendar/contacts for attorneys entering discovery deadlines in Outlook
Assist with trial preparation
Time Entry for attorney
File A&O’s with court on court appointed matters
Assist with billing and collections
Heavy client contact
Later to handle potential client calls

Qualifications:
7 plus years experience as a Legal Secretary in a law firm
Probate experience a plus – must  be willing to learn probate quickly if no experience
Litigation experience a must – 7 years min.
College Degree preferred but not required
65 wpm
Proficient in all Microsoft apps and have worked with a DMS (Document management system)
Good communication skills
Extremely accurate
Proof reading skills
Very detail oriented
Exceptional organizational skills

 

21Mar

Corporate Legal Assistant

  • Type: Direct Hire
  • Job #586
  • Salary: $80.00

HYBRID – 1-day work from home/4 days work in the office – 40-hour work week

Houston office of a top-ranking international law firm is hiring a Corporate Legal Assistant to support 2 long term partners with their transactional practice of oil and gas, real estate. The Houston office has so much to offer! A tenured management team that strongly supports each team member to ensure success,

Duties will include a combination of legal support and administrative responsibilities.

Responsibilities

  • Provide outstanding client service through email, telephone, and in-person communications with clients. Proofread and review all written work, including correspondence, memos, and transaction documents for content, context, and typos – HEAVY DOCUMENTATION – MUST BE EFFICIENT IN MS WORD.
  • Prepare documents for client review and signature.
  • Schedule meetings and conference rooms.
  • Assist attorneys with compliance with COMPLEX client billing and timekeeping requirements.
  • Review and edit client bills to ensure conformance with client billing requirements.
  • Manage conflict checks, new client matter openings, and engagement and waiver letters.
  • Manage attorneys’ travel portfolios, including making travel arrangements, maintaining travel profiles, and calendar travel.
  • Maintain attorneys’ bar and professional memberships.
  • Handle expense reimbursements.

Our client offers competitive compensation and a comprehensive benefits package.

13Mar

Administrative Assistant

  • Location: Dallas, Texas
  • Type: Direct Hire
  • Job #583

Job Title: Administrative Assistant – Dallas
Location: US-TX-Dallas
 
Overview:
The Dallas office of an international law firm is looking for an Administrative Assistant to join the team. This is an elite international law firm of approximately 1,200 lawyers located in 15 offices in six countries.
 
The ideal candidate will have a minimum of three to five years’ experience providing day to day administrative support to attorneys in various practice groups. This position requires you to be in the office four days a week and will be dependent based on business needs.
 
They're offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.
 
Responsibilities:
 

  • Manage and maintain Attorney’s complex schedules and calendars.
  • Serve as primary point of contact for clients in person and over the phone.
  • Provide administrative support to attorneys, drafting correspondence, filing and preparation of engagement letters.
  • Proofread client documents and other legal documents, as requested.
  • Answer client questions related to the administrative side of the process.
  • Maintain good communication with clients, attorneys and staff.
  • Prepare client billing and input time entry.
  • Schedule travel and meeting arrangements.
  • Make, screen and route telephone calls, place conference calls and schedule appointments.
  • Create and maintain legal files and indices.
  • Set up and maintain files and records.
  • Assist attorneys with client outreach and business development needs when requested.
  • Assist with overflow work as requested.
  • Perform other duties as assigned.

 
Qualifications:

  • Bachelor’s degree required.
  • Two to Three years of experience preferred.
  • Strong administrative, analytical, and researching skills.
  • Excellent written and verbal communications skills, organizational skills, and a strong attention to detail.
  • Proficiency in Microsoft Office Suite required
  • Ability to manage various projects with limited supervision and work well under pressure.
  • Ability to communicate with individuals of all levels within the firm and clients in a courteous and professional manner.
  • Ability to work overtime as needed to meet business needs.
10Mar

Professional Development Manager

  • Type: Direct Hire
  • Job #582
  • Salary: $140.00

Professional Development Manager – HOUSTON 100% ONSITE

Our client, the Houston office of a well-known and sophisticated international law firm, is hiring a Professional Development Manager. The primary responsibility will be supporting the professional development of lawyers in the Houston office. The PD Manager helps onboard new associates, develops regional programming for lawyers, supports the firm’s Built to Lead programs and other initiatives, ensures 100% CLE compliance for TX-admitted lawyers, and supports mentoring and career development for our lawyers.
Travel: will likely travel to other U.S. cities 2-5 times per year for conferences- it's generally planned well in advance. 

Duties and Responsibilities:
Lawyer Orientation, Integration, and Training

  • Assist in local and regional implementation of the firmwide strategic direction for attorney professional development.
  • Develop and deliver regional and firmwide training offerings that meet professional, business, and client-service goals. Propose, design, introduce, and support new initiatives as needed.
  • Collaborate with the Director and appropriate firm committees to deliver and continually enhance attorney orientation programs and lateral attorney integration initiatives, coordinate and implement summer associate training, respond to identified training and development needs, and otherwise further attorney training and development.
  • Track and evaluate the quality and quantity of attorney training opportunities, including collecting relevant data and producing related reports.
  • Produce professional development resources and craft professional development communications as needed.

CLE Compliance

  • Assist with and oversee the Professional Development Coordinator’s tracking of lawyers' Texas CLE compliance.
  • Communicate with Texas-admitted lawyers in Houston regarding their compliance status; work with the Professional Development Coordinator, Director, and Office of General Counsel to help ensure 100% compliance for Texas-admitted lawyers firmwide.
  • Assist with tracking other CLE compliance requirements for Texas-based attorneys licensed elsewhere, as identified and delegated by the Director.

Career Development and Mentoring

  • Promote a work environment that helps lawyers reach their highest potential.
  • Counsel lawyers on career-development matters as needed.
  • Help support firm mentoring programs, including implementing training and other resources for mentors and mentees.

Employee Development and Management

  • Help train, develop and mentor the Professional Development Coordinator.
  • Conduct annual performance reviews.

Education and/or Experience:
Required:

  • J.D. degree
  • A minimum of 5 years of work experience in learning and development, law, or related field
  • Ability to format presentations, graphs, charts, and other visual methods of presenting information
  • Ability to work effectively across offices and time zones
  • Availability to travel occasionally to other offices within the US

Preferred:

  • Texas practice experience
  • Adult education and program design experience
  • Teaching or public-speaking experience
  • Familiarity with CLE rules and regulations
  • Experience with a global or national law firm