06Dec

Conference Service Specialist

  • Location: Houston, TX
  • Type: Direct Hire
  • Job #555

Prestigious law firm located in downtown Houston is hiring a Conference Services Specialist. The position is highly visible to attorneys, staff, and clients. 

Primary Responsibilities
•Accurately record all necessary meeting details into the scheduling software
•Immediately capture and communicate all service changes, additions, and cancellations to appropriate local support staff firmwide
•Stay informed with constant updates to firmwide visitor offices, conference rooms, locations, room capabilities and limitations, equipment use, local support staff, set up and breakdown alert times etc.
•Serve as local office conference services subject matter expert and provide consultation and education on meeting and event spaces
•Participate in the execution of special event planning including menu planning, room configuration, décor, logistical timelines, etc.

This position relies heavily on detail-orientation, knowledge of firmwide space and equipment usage with a strong focus on customer service and quality assistance.

02Dec

Corporate Associate

  • Location: Houston
  • Type: Direct Hire
  • Job #554
  • Salary: $230,000

Our client, a Houston based law firm that’s ranked in Chambers and Partners Research of World’s Leading Lawyers and one of Houston's top real estate firms, is searching for a Corporate Associate with at least 4 years of experience.

The Associate will assist Shareholders in servicing corporate clients and entrepreneurs in various business matters including corporate formation and governance, restructuring, contract negotiations, private equity, corporate finance, mergers and acquisitions and general business matters.  This includes mergers and acquisitions, private securities (including private placements and other sales and purchases of debt or equity securities); formation and representation of private equity funds, venture capital funds and hedge funds; entity selection and formation (including drafting complex limited liability company and partnership agreements and corporate charters having multiple classes of common and preferred stock); employment transactional agreements including executive employment agreements and incentive equity plans and general contract review.

The Associate will work with all of the Shareholders and work is rotated evenly! There's enough work that portable business is not necessary! Their billables are 1980 (versus 2300-3000 hours that some firms require)! They’re offering a very competitive base plus strong bonus potential and a hybrid work schedule. Excellent benefits including 12 weeks of paid pregnancy leave and 2 weeks paid paternity leave. This firm is very family oriented with attorneys and staff who have been at the firm for a number of years!
 

02Dec

Real Estate Associate

  • Location: Houston, Texas
  • Type: Direct Hire
  • Job #553
  • Salary: $230,000

Our client, a Houston based law firm that’s ranked in Chambers and Partners Research of World’s Leading Lawyers and one of Houston's top real estate firms, is searching for a Real Estate Associate with at least 4 years of experience.

 

Ideal candidate will have 4-7 years of relevant experience. All areas of their real estate practice are booming, and they need at least one more person to handle the deal flow that we have regularly coming in.

 

The real estate group handles the following types of matters:

  • Large-scale transactions of land sale and purchase, financing, entity creation
  • Structuring land ownership agreements, contractor negotiations, infrastructure development and issue management
  • Mixed-use developments involving multiple parties and land types
  • Public-private partnerships, expediting capital projects and reducing capital costs in complex and detailed real estate structures
  • Tax deferred condemnation transactions
  • Like kind exchanges including multiple forward and reverse deferred exchanges of real estate and oil and gas interests
  • Timing of tax recognition for MUD reimbursement costs
  • Landlord/Tenant Disputes
  • Design & Construction Defects
  • Boundary Disputes

 

The associate will work with all of the shareholders and work is rotated evenly! There's enough work that portable business is not necessary! Their billables are 1980 (versus 2300-3000 hours that some firms require)! They’re offering a very competitive base plus strong bonus potential and a hybrid work schedule. Excellent benefits including 12 weeks of paid pregnancy leave and 2 weeks paid paternity leave. This firm is very family oriented with attorneys and staff who have been at the firm for a number of years!

18Nov

Junior Legal Assistant/Receptionist

  • Location: Houston, Texas
  • Type: Direct Hire
  • Job #552
  • Salary: $55.00

Growing boutique litigation law firm located in downtown Houston is seeking a File Clerk/Receptionist to join their team.
Duties:

  • Organize, maintain, and update physical and electronic legal files, ensuring they are accurate and accessible.
  • Retrieve and deliver files as requested by attorneys and staff.
  • Prepare and process legal documents for filing and distribution.
  • Scan, photocopy, and archive documents to maintain up-to-date records.
  • Monitor and adhere to document retention policies and confidentiality protocols.
  • Assist with administrative tasks, including data entry, correspondence.
  • Support attorneys and paralegals with ad hoc projects as needed.

Receptionist Duties:

  • Greet and assist clients, vendors, and visitors in a professional and friendly manner.
  • Answer, screen, and route phone calls, taking messages when necessary.
  • Schedule appointments and maintain the office calendar.
  • Manage incoming and outgoing mail, including courier services.
  • Handle general inquiries and provide information about the firm's services.

Qualifications:

  • High school diploma or equivalent; associate’s degree or related coursework is a plus.
  • 1-2 years of experience in a legal or administrative setting preferred.
  • Strong organizational skills and attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and familiarity with legal software is a plus.
08Nov

Corporate Legal Secretary

  • Type: Direct Hire
  • Job #551
  • Salary: $80.00

Houston office of international law firm is hiring a corporate legal secretary to assist a team of corporate attorney with a focus in energy, transportation, and infrastructure.
 
Duties and Responsibilities:

  • Types, formats, edits and finalizes documents, including correspondence, memoranda, agreements, etc., in accordance with the Firm's document formatting standards, using a PC with a word processing package and other Firm software.
  • Organizes clerical functions and work flow.
  • Enters, proofreads for accuracy and posts lawyers' time diaries on a daily basis (as received from assignments).
  • Coordinates travel arrangements, including air, hotel and car for lawyers and clients. Processes lawyers' travel expenses.
  • Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service.
  • Receives, screens and transmits telephone calls, conference calls and messages to lawyers, clients and staff .
  • Promptly processes incoming and outgoing mail and distributes upon receipt.
  • Coordinates conferences, meetings and appointments for lawyers and clients. Schedules conference rooms and food service.
  • Maintains the calendar of meetings and business trips for assignments. Apprises assigned lawyers of their schedules in advance of their commitments.
  • Coordinates the prompt production, processing and delivery of assignments' work products through Reprographics, i.e. duplicating, messenger and telecommunication services.
  • Coordinates client billing with billing services, as needed.
  • Obtains information from library services and makes copies, as requested.
  • Maintains a safe and unobstructed work area, including a neat and well-organized desk. Demonstrates safe work practices.
  • Maintains all client files on a daily basis in accordance with standards set by Records Management Center. Maintains other files, as needed.
  • Performs a variety of secretarial functions, including processing new client/matters and expense reports, preparing notebooks and exhibits, etc.
  • Enters all daily tasks into the Quest task tracking system.
  • Performs other work related duties as assigned or as judgment or necessity dictates.

 

02Oct

Administrative Assistant

  • Location: Houston, Texas
  • Type: Direct Hire
  • Job #544

Administrative Assistant

Essential Duties and Responsibilities: 
·        Assist with maintaining calendar.
·        Schedule and coordinate appointments, meetings, and travel arrangements.
·        Assist with venue bookings for office team-building activities and holiday events.
·        Assist with the hiring process, including but not limited to, performing reference checks, assist with onboarding, and coordinating training and Continuing Education programs.
·        Assist with seasonal and yearly intern programs including training and support.
·        Submit expense reports and reconcile Office Manager’s credit card statements.
·        Perform other related duties as assigned.
 
Skills/Abilities: 
·        Must have strong interpersonal skills.
·        Have well-developed analytical and problem-solving skills to effectively communicate with colleagues.
·        Ability to maintain confidentiality and high-level of professionalism.
·        Must have excellent time-management skills; ability to multi-task and prioritize.
·        Deliver high-quality attention to detail to ensure accuracy.
·        Ability to work collaboratively within a team-based environment as well as self-motivated to work independently.
·        Willingness to adapt to changing demands.
·        Have an upbeat, energetic, team player attitude.
·        Highly proficient in MS Office/365 software (Word, Excel).
·        Some travel and overtime may be required.
 
Education/Qualifications: 
·        High school diploma required.
·        Associate or Bachelor’s degree preferred.
·        3+ years’ experience in an administrative assistant or executive assistant role in a corporate environment.
 

19Aug

Legal Assistant – Corporate or Real Estate x 2

  • Location: Houston, Texas
  • Type: Direct Hire
  • Job #532
  • Salary: $85,000

Exciting New Role Created Due to Growth!

  • Enjoy Work-From-Home Flexibility ONE DAY EACH WEEK.
  • GREENWAY PLAZA AREA OF TOWN

Duvera's client, a growing mid-sized Texas-based law firm, is seeking a highly skilled Legal Assistant with transactional experience in corporate or real estate law to join their dynamic team of attorneys.

Key Responsibilities:

  • Manage attorney timekeeping, expense reimbursements, and billing software
  • Work with document management systems, Interwoven (iManage)
  • Assist with drafting, redlining, proofreading, and editing corporate and real estate transactional documents
  • Support attorneys with transaction and closing processes, including preparing and organizing closing binders
  • Conduct research on real estate records and manage conflict checks, check requests, and engagement letters
  • File legal documents both electronically and on paper

 

Required Skills & Software Proficiency:

  • Microsoft Word: Advanced skills in redlining, merging, and comparing documents
  • Microsoft Outlook: Expert in managing emails and group calendaring
  • Microsoft Excel: Intermediate proficiency
  • Adobe Acrobat: Expertise in organizing indexed documents, converting formats, editing/searching PDFs, combining and splitting PDFs, and managing PDF signature pages
  • Interwoven (iManage): Strong skills in document management (searching, saving, retrieving, etc.)
  • Coyote: Experience is a plus

 

This is a fantastic opportunity for a Legal Assistant to join a forward-thinking firm with great growth potential.

13Aug

Land Use Attorney

  • Location: Houston, TX
  • Type: Direct Hire
  • Job #530
  • Salary: $150.00
Land Use Attorney:

Houston's largest commercial real estate law firm in Houston with over 35 years in the industry is hiring a specialized Land Use Attorney to advise clients who control land and real estate assets with guidance to help them overcome municipal, administrative, land use entitlement, restrictive covenant, community association, and general real estate development challenges. Billable goal is only 1800 with a base plus competitive bonus package. It's a collaborative environment where you're encouraged to come into the office with flexibility. Attorneys with indirect experience, but with strong research and writing skills and a desire to work in a collaborative environment with a culture of mentorship will be strongly considered.

  • 7+ years of experience Texas land use and zoning law preferred.
  • 5+ years of experience in public law, including local municipal, county, or special district law will be strongly considered.
  • Deliverables include identification and analysis of legal issues related to local, state, and constitutional law relating to the regulation of real estate developments, drafting of legal memoranda, development agreements, litigation support primarily limited to research and writing, and appearances at public meetings.
09Jul

IP Legal Secretary

  • Location: Austin
  • Type: Direct Hire
  • Job #523

IP Legal Secretary – Austin, TX

Primary Responsibilities

  • Provide legal secretarial support to attorneys and patent agents in the Intellectual Property Practice Section. 
  • Responsibilities including creating shells for Office Action responses, preparation and electronic filing of responses, and assisting with other submissions and documents as required by the USPTO. 
  • Review timekeeper docket reports and maintain docket notes to keep IP timekeepers abreast of upcoming deadlines and their respective status.
  • Report communications from the USPTO to attorneys and clients and ensure prompt responses to inquiries. 
  • Research, generate, and update case status reports and IP schedules for clients, attorneys, and other IP timekeepers. 
  • Access and research a variety of patent databases. 
  • Open new matters, review and edit client bills, screen calls and emails, process expense reports, submit check requests, process invoices, handle travel arrangements, and maintain electronic files. 
  • Assist with secretarial coverage when IP legal secretaries are unexpectedly out or on vacation.

 

Qualification

  • 5+ years of legal secretarial experience in patent prosecution required and in-depth knowledge of USPTO rules and regulations.
  • Maintain a thorough knowledge and understanding of U.S. Patent and Trademark Office rules and regulations and the filing procedures for all aspects of U.S. patent prosecution and international prosecution.
  • Tech savvy with advanced-level MS Office Suite and Adobe Acrobat skills required. 
  • Excellent client service, communication, organizational, and time management skills a must. 
  • Seeking a resourceful IP legal secretary who is a team player with outstanding interpersonal skills and a strong work ethic.
  • Bachelor's degree preferred.

 

 

 

If you require an accommodation in order to apply for a position, please contact us at

10May

Assistant Contracts Manager

  • Location: houston, Texas
  • Type: Direct Hire
  • Job #503
  • Salary: $90.00

Assistant Contracts Manager position for Real Estate Development Company 
Summary of Position
The Assistant Contracts Manager will collaborate with the Director of Contracts and Risk Management to execute the Legal Department’s short-term and long-term plan to improve operational efficiency in all aspects of in-house commercial contracting.  This role will assist the Director of Contracts and Risk Management and collaborate with internal stakeholders, vendors, business leaders, and others to deliver superior service and maintain accountability. 

Essential Duties and Responsibilities

  • Analyze, review, draft, and negotiate commercial contracts, ranging from standard to mid-level complexity in accordance with established policies and procedures.
  • Ensure internal approvals are received for contract deviations that arise during negotiations.
  • Track critical contract dates, deadlines, and progress on contract-related tasks and following up with internal stakeholders to drive progress.
  • Participate in meetings regarding contracting needs of internal stakeholders by developing agendas, determining action items, documenting, and following up on action items.
  • Draft, review, and proofread various other legal documents.
  • Update contract checklists and instructions to be shared with internal stakeholders and Legal team.
  • Collaborate with Director of Contracts and Risk Management to review resources related to contracts matter management, document management, Office 365, SharePoint, and other technology solutions for improving efficiency and management of electronic files and recordkeeping.
  • Aid in development of contract management team member(s).
  • Prepare and send reports to Director of Contracts and Risk Management and senior management, as requested.
  • Collaborate with Director of Contracts and Risk Management on special projects.
  • Other duties as assigned.
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