Receptionist & Administrative Coordinator
A prestigious private equity firm near CityCentre Houston is seeking a polished, highly organized Receptionist & Administrative Coordinator to join its team. This is a highly visible position that serves as the first point of contact for executives, investors, guests and other visitors while providing administrative and office support throughout the firm.
The ideal candidate is professional, personable and exceptionally dependable, with strong attention to detail and a genuine service-oriented approach.
Responsibilities
- Greet executives, investors and guests and ensure a professional, welcoming experience
- Answer and direct incoming calls and manage messages
- Maintain reception, conference rooms and common areas
- Manage office and kitchen supplies, mail, packages and deliveries
- Serve as a liaison with property management regarding building, parking and maintenance matters
- Coordinate executive lunches, catering and meeting arrangements
- Manage calendars, conference rooms and meeting logistics
- Coordinate executive travel, including flights, accommodations and transportation
- Prepare expense reports for executives and administrative team members
- Draft and revise correspondence, memos and other documents
- Maintain investor contact and distribution lists
- Assist with internal and external firm events
- Submit invoices for Accounts Payable and provide administrative support to the CFO and Accounting team
- Assist with basic office technology and equipment needs
- Provide additional administrative support and special project assistance as needed
Qualifications
- 2–3 years of reception, administrative or corporate office experience
- Polished, professional presence and excellent communication skills
- Strong judgment, discretion and attention to detail
- Highly organized with the ability to manage multiple priorities
- Proficiency in Microsoft Outlook, Word and Excel
- Dependable, punctual and adaptable
- A team-oriented attitude and willingness to assist wherever needed
- Ability to lift up to 25 lbs.
Schedule
Monday–Friday | 9:00 a.m.–6:00 p.m. | On-site
This is an excellent opportunity to join a highly respected firm with beautiful offices, accomplished professionals and a sophisticated work environment.