Duvera's client, an elite global law firm serving leading companies, financial institutions and governments worldwide with lawyers and staff operating from more than 47 locations, working in virtually every country of the world is searching for a Practice Assistant/Legal Administrative Assistant.
Position Summary: The Practice Assistant (PA) performs a wide range of services, including administrative and legal support. As part of a team, the Practice Assistant will provide excellent service to all internal and external clients, including his/her assigned practice group of attorneys, as well as other attorney teams as needed. The PA position requires the ability to organize and expedite workflow of lawyers and legal staff members. The PA position requires the ability to perform duties of a responsible and confidential nature, with the skill to multi-task for several individuals. This position requires a self-starter who exhibits a proactive approach and takes personal initiative for the execution of work. The PA coordinates complex workflows. The individual needs to be an excellent communicator, who reports information regularly and accurately to key stakeholders. The PA cultivates positive working relationships at all levels of the Firm and helps navigate the organization on behalf of his/her lawyer assignments. The position requires a professional demeanor at all times and in all situations.
Duties and Accountabilities:
- Plan and coordinate attorneys’ schedule, appointments, conferences, and meetings. Manage and coordinate extensive and complex domestic/international travel arrangements. Prepares business itineraries and business-trip documentation packs.
- Manage and submit expense reports.
- Answer, screen and place calls in a professional manner. Accurately record phone messages and promptly inform attorneys.
- Keep legal staff apprised of the status of work and any problems encountered with systems or programs.
- Monitor, review, and organize, according to priority, all incoming correspondence.
- Draft, proofread for accuracy, and release time sheets.
- Maintain accurate client and matter lists.
- Complete conflict search reports and opening entries.
- Assist with client development, marketing initiatives, and proposals. Assist with client billing. Draft and edit routine letters, memos, and reports.
- Create and maintain files.
- Meet and greet clients with courtesy and tact.
- Assist with overflow work and practice specific responsibilities.
- Keep Desk Reference information up to date and easily accessible for use by other Practice Assistants.
Qualifications:
- Proven ability to work effectively in a demanding legal environment, demonstrating excellent interpersonal skills and professionalism when liaising with attorneys, staff, and clients at all levels.
- Over 5 years of law firm experience
- Highly adept at managing multiple tasks and prioritizing responsibilities in a fast-paced, deadline driven setting.
- Skilled at interpreting, understanding, and following detailed instructions with accuracy and efficiency.
- Strong written and verbal communication skills, with a keen eye for detail and clarity.
- Exceptionally organized and thorough, with a consistent commitment to follow-through and high-quality work.
- Demonstrates a proactive, positive attitude and a self-motivated approach to responsibilities.
- Able to work independently with minimal supervision, while also being a reliable and collaborative team player.
Location and Reporting:
This role reports to the Manager, Office Operations. This role is based in their Houston office with a hybrid work schedule of 1 day work from home!