Legal Office Manager & Legal Operations Coordinator – REMOTE – HOUSTON
Our client, a growing law firm, is seeking an experienced Office Manager & Legal Operations Coordinator to work closely with the CFO and firm leadership in overseeing the firm’s day-to-day administrative and business operations.
This is a hands-on role for a highly organized, proactive professional who can manage multiple priorities independently and serve as a central point of contact for billing, financial administration, vendors, onboarding, office operations, and client-related activities.
Key Responsibilities
• Manage monthly client billing, including preparing, reviewing, revising, and issuing invoices in coordination with attorneys and firm leadership
• Monitor accounts receivable, reconcile client accounts, send past-due reminders, and assist with collections
• Set up new client matters in Clio and coordinate conflict checks and engagement processes
• Process payroll, employee expense reimbursements, vendor invoices, third-party payments, and monthly 1099 reporting in coordination with the CFO
• Manage vendor relationships, service agreements, contract renewals, and office-related providers
• Assist with recruiting coordination, candidate communications, new-hire onboarding, and employee orientation processes
• Help implement new systems, administrative processes, and operational workflows as the firm grows
• Serve as the primary resource for day-to-day office, facilities, administrative, and operational issues
• Maintain firm records, office supplies, administrative procedures, and internal workflows
• Assist with client gifts, firm events, client events, travel, meals, entertainment reservations, vendor coordination, and onsite event support
• Support marketing and other business operations initiatives as needed
Qualifications
• 15+ years of experience in law firm administration, office management, legal billing, or a related professional services environment
• Strong experience with client billing and accounts receivable; Clio experience is preferred
• Experience working with payroll, vendor payments, expense reporting, and financial administration
• Proven experience managing vendors, contracts, and service providers
• Familiarity with recruiting coordination, onboarding, and employee administrative processes
• Excellent organizational skills and exceptional attention to detail
• Strong judgment and problem-solving ability with the confidence to work independently
• Professional, responsive, dependable, and comfortable interacting with attorneys, clients, vendors, and staff
The ideal candidate is someone who enjoys being at the center of a growing firm’s operations and takes pride in keeping the business running smoothly, efficiently, and professionally.