The Legal Assistant Clerk position supports the legal assistants by drafting, reviewing and revising documents, assembling and organizing information, e-filing, and providing administrative oversight for a wide range of matters.
Responsibilities include but are not limited to:
• Assisting legal assistants with preparation, review and administrative oversight of construction contracts and client projects
• Managing work related to property conveyances and acquisitions
• Facilitating work on matters related to state regulatory agencies and compliance for Firm clients
• Assisting with client financing instruments and related documents
• Scanning and filing various legal documents
• Assisting legal assistants with client meetings to include preparation and follow-up tasks
• Drafting correspondence
Required Qualifications
• College Degree
• 2+ years experience with digital file management systems
• Working knowledge of Microsoft Office Suite – Outlook, Word, Excel, PowerPoint
• Working knowledge of Adobe and DropBox
• Preferred Qualifications
• Previous law firm experience
• Knowledge of legal terminology
• Experience with SharePoint or similar web-based file sharing programs • Experience working with data and records management storage companies • Experience using billing software
• Working knowledge of NetDocuments, OneDrive, or similar web-based filing system paper files.
Hours This is a full-time position with benefits. Details will be given upon interview. Operating hours are 8:00am – 5:00pm Monday – Friday
Administrative Assistant
Legal Administrative Assistant – Dallas – Hybrid 4 days work in office/one day work from home
The Dallas office of an international law firm is adding an Administrative Assistant to their newest team of attorneys in their corporate group.
The ideal candidate will have a minimum of three to five years’ experience providing day to day administrative support to attorneys in various practice groups.
Responsibilities:
- Manage and maintain Attorney’s complex schedules and calendars.
- Serve as primary point of contact for clients in person and over the phone.
- Provide administrative support to attorneys, drafting correspondence, filing and preparation of engagement letters.
- Proofread client documents and other legal documents, as requested.
- Answer client questions related to the administrative side of the process.
- Maintain good communication with clients, attorneys and staff.
- Prepare client billing and input time entry.
- Schedule travel and meeting arrangements.
- Make, screen and route telephone calls, place conference calls and schedule appointments.
- Create and maintain legal files and indices.
- Set up and maintain files and records.
- Assist attorneys with client outreach and business development needs when requested.
- Assist with overflow work as requested.
- Perform other duties as assigned.
Professional Development Manager
Professional Development Manager – HOUSTON 100% ONSITE
Our client, the Houston office of a well-known and sophisticated international law firm, is hiring a Professional Development Manager. The primary responsibility will be supporting the professional development of lawyers in the Houston office. The PD Manager helps onboard new associates, develops regional programming for lawyers, supports the firm’s Built to Lead programs and other initiatives, ensures 100% CLE compliance for TX-admitted lawyers, and supports mentoring and career development for our lawyers.
Travel: will likely travel to other U.S. cities 2-5 times per year for conferences- it's generally planned well in advance.
Duties and Responsibilities:
Lawyer Orientation, Integration, and Training
- Assist in local and regional implementation of the firmwide strategic direction for attorney professional development.
- Develop and deliver regional and firmwide training offerings that meet professional, business, and client-service goals. Propose, design, introduce, and support new initiatives as needed.
- Collaborate with the Director and appropriate firm committees to deliver and continually enhance attorney orientation programs and lateral attorney integration initiatives, coordinate and implement summer associate training, respond to identified training and development needs, and otherwise further attorney training and development.
- Track and evaluate the quality and quantity of attorney training opportunities, including collecting relevant data and producing related reports.
- Produce professional development resources and craft professional development communications as needed.
CLE Compliance
- Assist with and oversee the Professional Development Coordinator’s tracking of lawyers' Texas CLE compliance.
- Communicate with Texas-admitted lawyers in Houston regarding their compliance status; work with the Professional Development Coordinator, Director, and Office of General Counsel to help ensure 100% compliance for Texas-admitted lawyers firmwide.
- Assist with tracking other CLE compliance requirements for Texas-based attorneys licensed elsewhere, as identified and delegated by the Director.
Career Development and Mentoring
- Promote a work environment that helps lawyers reach their highest potential.
- Counsel lawyers on career-development matters as needed.
- Help support firm mentoring programs, including implementing training and other resources for mentors and mentees.
Employee Development and Management
- Help train, develop and mentor the Professional Development Coordinator.
- Conduct annual performance reviews.
Education and/or Experience:
Required:
- J.D. degree
- A minimum of 5 years of work experience in learning and development, law, or related field
- Ability to format presentations, graphs, charts, and other visual methods of presenting information
- Ability to work effectively across offices and time zones
- Availability to travel occasionally to other offices within the US
Preferred:
- Texas practice experience
- Adult education and program design experience
- Teaching or public-speaking experience
- Familiarity with CLE rules and regulations
- Experience with a global or national law firm