02Oct

Administrative Assistant

  • Location: Houston, Texas
  • Type: Direct Hire
  • Job #544

Administrative Assistant

Essential Duties and Responsibilities: 
·        Assist with maintaining calendar.
·        Schedule and coordinate appointments, meetings, and travel arrangements.
·        Assist with venue bookings for office team-building activities and holiday events.
·        Assist with the hiring process, including but not limited to, performing reference checks, assist with onboarding, and coordinating training and Continuing Education programs.
·        Assist with seasonal and yearly intern programs including training and support.
·        Submit expense reports and reconcile Office Manager’s credit card statements.
·        Perform other related duties as assigned.
 
Skills/Abilities: 
·        Must have strong interpersonal skills.
·        Have well-developed analytical and problem-solving skills to effectively communicate with colleagues.
·        Ability to maintain confidentiality and high-level of professionalism.
·        Must have excellent time-management skills; ability to multi-task and prioritize.
·        Deliver high-quality attention to detail to ensure accuracy.
·        Ability to work collaboratively within a team-based environment as well as self-motivated to work independently.
·        Willingness to adapt to changing demands.
·        Have an upbeat, energetic, team player attitude.
·        Highly proficient in MS Office/365 software (Word, Excel).
·        Some travel and overtime may be required.
 
Education/Qualifications: 
·        High school diploma required.
·        Associate or Bachelor’s degree preferred.
·        3+ years’ experience in an administrative assistant or executive assistant role in a corporate environment.
 

09Jul

IP Legal Secretary

  • Location: Austin
  • Type: Direct Hire
  • Job #523

IP Legal Secretary – Austin, TX

Primary Responsibilities

  • Provide legal secretarial support to attorneys and patent agents in the Intellectual Property Practice Section. 
  • Responsibilities including creating shells for Office Action responses, preparation and electronic filing of responses, and assisting with other submissions and documents as required by the USPTO. 
  • Review timekeeper docket reports and maintain docket notes to keep IP timekeepers abreast of upcoming deadlines and their respective status.
  • Report communications from the USPTO to attorneys and clients and ensure prompt responses to inquiries. 
  • Research, generate, and update case status reports and IP schedules for clients, attorneys, and other IP timekeepers. 
  • Access and research a variety of patent databases. 
  • Open new matters, review and edit client bills, screen calls and emails, process expense reports, submit check requests, process invoices, handle travel arrangements, and maintain electronic files. 
  • Assist with secretarial coverage when IP legal secretaries are unexpectedly out or on vacation.

 

Qualification

  • 5+ years of legal secretarial experience in patent prosecution required and in-depth knowledge of USPTO rules and regulations.
  • Maintain a thorough knowledge and understanding of U.S. Patent and Trademark Office rules and regulations and the filing procedures for all aspects of U.S. patent prosecution and international prosecution.
  • Tech savvy with advanced-level MS Office Suite and Adobe Acrobat skills required. 
  • Excellent client service, communication, organizational, and time management skills a must. 
  • Seeking a resourceful IP legal secretary who is a team player with outstanding interpersonal skills and a strong work ethic.
  • Bachelor's degree preferred.

 

 

 

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10May

Assistant Contracts Manager

  • Location: houston, Texas
  • Type: Direct Hire
  • Job #503
  • Salary: $90.00

Assistant Contracts Manager position for Real Estate Development Company 
Summary of Position
The Assistant Contracts Manager will collaborate with the Director of Contracts and Risk Management to execute the Legal Department’s short-term and long-term plan to improve operational efficiency in all aspects of in-house commercial contracting.  This role will assist the Director of Contracts and Risk Management and collaborate with internal stakeholders, vendors, business leaders, and others to deliver superior service and maintain accountability. 

Essential Duties and Responsibilities

  • Analyze, review, draft, and negotiate commercial contracts, ranging from standard to mid-level complexity in accordance with established policies and procedures.
  • Ensure internal approvals are received for contract deviations that arise during negotiations.
  • Track critical contract dates, deadlines, and progress on contract-related tasks and following up with internal stakeholders to drive progress.
  • Participate in meetings regarding contracting needs of internal stakeholders by developing agendas, determining action items, documenting, and following up on action items.
  • Draft, review, and proofread various other legal documents.
  • Update contract checklists and instructions to be shared with internal stakeholders and Legal team.
  • Collaborate with Director of Contracts and Risk Management to review resources related to contracts matter management, document management, Office 365, SharePoint, and other technology solutions for improving efficiency and management of electronic files and recordkeeping.
  • Aid in development of contract management team member(s).
  • Prepare and send reports to Director of Contracts and Risk Management and senior management, as requested.
  • Collaborate with Director of Contracts and Risk Management on special projects.
  • Other duties as assigned.