Billing Specialist for DALLAS office of international law firm:
Assist attorneys in preparation of bills to clients and performs follow up action on past due client accounts. Provides administrative and accounting support to Attorneys and Accounting Department Staff. Answers billing questions and researches billing related issues, prepares and distributes billing proformas, invoices and billing related reports. Manages client accounts according to the billing agreements and performs necessary maintenance. Manages past due accounts and performs necessary follow up action. Acts as billing advisor to attorneys and insures that all transactions are recorded according to accounting standards.
Duties and Responsibilities:
- Perform daily activities of the billing function in support of Partners and Clients. This includes but is not limited to Proforma generation and edits, creating timecard summaries, updating matter and Timekeeper rates and running client reports at the request of the Partners and Attorneys.
- Ensure timeliness, accuracy, and acceptance of invoices on a monthly basis. Effectively follow up with Billing Partners and others in order to resolve client billing issues and ensure invoices are approved and billed.
- Understand and ensure correct implementation of client Outside Counsel Guidelines.
- Ensure electronic invoices (EDI) are processed accurately and efficiently.
- Must be highly detail-oriented with the ability to handle multiple tasks in a fast-paced environment.
- Demonstrates professional and highly-developed communication skills. Ability to deal professionally and courteously with attorneys, staff, vendors, and clients of the Firm while observing confidentiality of client and firm matters.
- Other duties as assigned.
Education and/or Experience:
- Bachelor's degree or a minimum of two years of related experience
- Proficiency in MS Word and Excel
- Understanding of general accounting principals as they apply to Billings and A/R
- Excellent math aptitude
Preferred:
- Previous law firm experience
- Implementation of, or exposure to various client billing agreements
- Experience with electronic billing and electronic billing vendors
- Knowledge of Elite, Microsoft Word, Excel, and Office