Job Title: Administrative Assistant – Dallas
Location: US-TX-Dallas
Overview:
The Dallas office of an international law firm is looking for an Administrative Assistant to join the team. This is an elite international law firm of approximately 1,200 lawyers located in 15 offices in six countries.
The ideal candidate will have a minimum of three to five years’ experience providing day to day administrative support to attorneys in various practice groups. This position requires you to be in the office four days a week and will be dependent based on business needs.
They're offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.
Responsibilities:
- Manage and maintain Attorney’s complex schedules and calendars.
- Serve as primary point of contact for clients in person and over the phone.
- Provide administrative support to attorneys, drafting correspondence, filing and preparation of engagement letters.
- Proofread client documents and other legal documents, as requested.
- Answer client questions related to the administrative side of the process.
- Maintain good communication with clients, attorneys and staff.
- Prepare client billing and input time entry.
- Schedule travel and meeting arrangements.
- Make, screen and route telephone calls, place conference calls and schedule appointments.
- Create and maintain legal files and indices.
- Set up and maintain files and records.
- Assist attorneys with client outreach and business development needs when requested.
- Assist with overflow work as requested.
- Perform other duties as assigned.
Qualifications:
- Bachelor’s degree required.
- Two to Three years of experience preferred.
- Strong administrative, analytical, and researching skills.
- Excellent written and verbal communications skills, organizational skills, and a strong attention to detail.
- Proficiency in Microsoft Office Suite required
- Ability to manage various projects with limited supervision and work well under pressure.
- Ability to communicate with individuals of all levels within the firm and clients in a courteous and professional manner.
- Ability to work overtime as needed to meet business needs.