How to Resign From a Job Professionally
- How to Resign from a Job Professionally (and Leave on a Good Note)Resigning from a job is a pivotal career moment. Whether you’re leaving for a new opportunity, going back to school, or simply need a change, how you resign can have a lasting impact on your professional reputation and relationships. Below, we outline the proper steps to resign with professionalism and grace.
- Be Sure Before You Resign
Before making a move, carefully weigh your decision. Consider talking with trusted mentors or reviewing your employment contract for any clauses about notice periods, non-competes, or final pay. According to Harvard Business Review, ensuring clarity on your next step helps you avoid backtracking or exiting prematurely.
- Write a Formal Resignation Letter
Even if you’ve told your boss verbally, a written resignation provides a clear record. Keep it short and professional. Include:
- Your intent to resign
- The effective date of your last working day
- Gratitude for the opportunity
Example:
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from [Company Name], effective [Last Day, typically two weeks from date]. Thank you for the opportunity to grow professionally and personally during my time here. I wish you and the team continued success.
Sincerely,
[Your Name]Check out templates from Indeed for different situations.
- Provide Adequate Notice
Two weeks is standard, but senior roles or contracts may require more. Giving proper notice helps maintain goodwill and allows time for a transition plan.
- Tell Your Manager First (in Person if Possible)
Respect chain of command—your direct supervisor should hear it from you first. Request a private meeting and deliver the news calmly and confidently. Avoid complaints or negativity. As Forbes puts it, “how you leave says more about your professionalism than how you started.” (Forbes)
- Assist with the Transition
Be prepared to help onboard a replacement, document processes, or wrap up projects. A smooth handoff earns respect and leaves the door open for future opportunities.
- Stay Positive During Your Final Days
Continue to show up, contribute, and maintain your work ethic. This ensures you leave on a strong note and receive positive references in the future.
- Have an Exit Interview (If Offered)
Be constructive and professional if your employer conducts an exit interview. This is not the time to vent but to provide helpful feedback. Focus on what worked well and where the company could improve.
- Keep In Touch
Send thank-you emails to key colleagues and managers. Maintain those relationships—your professional network is one of your most valuable assets.
Final Thought
Resigning from a job isn’t just about moving on—it’s about doing so with integrity. Thoughtful exits preserve your reputation, foster long-term connections, and keep the door open for future collaborations.
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