Executive Assistant/Office Manager – Memorial Area
Midstream company has a newly created role for a C-Suite Executive Assistant who also has overseen administrative operations as well.
• Manage multiple complex calendars, coordinate meetings, screen correspondence, and organize internal/external communications.
• Prepare, edit, and proof executive-level documents, presentations, and reports, ensuring accuracy and professionalism.
• Handle confidential and sensitive information with absolute discretion and sound judgment.
• Monitor and manage incoming emails and requests on behalf of executives; flag priorities and provide summaries.
• Coordinate and manage detailed travel arrangements and itineraries, track and process expense reimbursements.
• Manage vendor relationships, including facilities maintenance, office supplies, security, catering, and service contracts.
• Maintain inventory, oversee ordering, and supervise service-level agreements to ensure timely delivery of services.
• Lead space planning efforts, including office seating assignments, moves, maintenance requests, and safety protocols.
• Coordinate all internal meetings, employee events, and company functions—from planning and logistics to execution.
• Monitor and manage office services budget, approve invoices, and track expenditures.
• Partner with departments across the organization to support cross-functional projects and initiatives.
Salary plus bonus, equity, and matching 401K.