Professional Legal Assistant – Downtown Big Law – Hybrid 4/1
Assist 4 attorneys with their corporate/finance practice.
Primary Responsibilities:
- Assist with drafting and revising various transaction documents
- Assist with closings to include finalizing execution of closing documents, closing binders, and distribution to appropriate parties
- Organize and coordinate meeting logistics, including catering, scheduling meeting rooms, video conferences
- Manage communications regarding meetings, including invitations, agendas and all pertinent meeting information
- Manage and maintain calendars for domestic and international travel, firm committees, internal and external meetings
- Organize hard copy original documents and electronic documents for client files
- Prepare and monitor attorney time entries
- Prepare and process client billing invoices in conjunction with the Billing Department; assist with monitoring of account statuses
- Prepare and submit expense and invoice reimbursements through Chrome River
- Manage conflict checks and open new intake client matters
- Develop and provide ongoing contact and customer service to internal and external clients and vendors
- Must be able to work with complex legal documents and stay current with evolving technology
Minimum Requirements:
- Must be able to balance multiple priorities while meeting deadlines
- Must be technically proficient in Microsoft Office and a variety of legal services software such as Chrome River, Interaction, Outlook, Intapp Intake, document management program
- Ability to work as part of team and provide excellent customer service
- Must exhibit professional demeanor, maintain confidentiality and good judgement